Maintenance

Project Documentation

Need to add documents regarding the functionalities or Email Conversations.

• Paid Plugin/theme Credentials
• Third-Party API  Details
• Third-Party Integration Details
• Staging Environment Credentials
• GA Configuration

We will use the click up for the PMS tool.

Staging/Local Maintenance

• We will do the maintenance on stagging first and then live after doing the Unit Testing when the staging environment is available
• Otherwise, we will ask client for the approval to set the site either on our siteproof server or local environment one time and then we will do the maintenance on the staging/local server

SEO Settings

• Ensure Search Engine Optimization settings are optimized for visibility
• Discourage the SEO checkbox from the settings

Email Settings

• Make sure that you change all the email which is related for the client notification.
• For betterment of process you can use the Email Cop or similar plugins.
• Make Sure the SMTP things should be communicated with the client for the testing purpose.

User Access

• Need to ask the client about user role and permission. It should be updated on project documentation area.
• Manage user permissions and access levels as needed.

Paid Plugin Credentials/Third-Party Dependency Details

• Document credentials and dependencies for paid plugins and third-party services.

Change Logs

• We should check the compatibility percentage from the wordpress backend dashboard
• Based on that we can upgrade the 100% ones and the rest can be checked with the changelogs and etc
  • WP
  • Plugins
  • Themes

WordPress (WP) Core

• Backup your website
  • Utilize plugins like UpdraftPlus, BackupGuard, All-in-One WP Migration, or Duplicator.
• Change Passwords
  • Regularly update and strengthen website passwords.
  • We need to use strong passwords on all our websites. This is the first step to protecting your website from external threats.
• Review Security Logs
  • In addition to changing your passwords and regularly backing up your website, you should also habitually create and check your WordPress activity/security log.
  • You can create activity logs using a plugin like WP Activity Log.
  • Upon installation, you will be prompted to initiate the configuration wizard. 
  • Click Yes and follow the steps.

• Updating WordPress and Plugins
  • Keep core files, themes, and plugins up to date.
  • Deactivate unnecessary plugins to streamline website performance.
  • Use security plugins to scan for vulnerabilities and threats. (Need to add plugin)
  • Check the stability of the plugins
• Test Your Website’s Browser Compatibility:
  • Ensure compatibility across different browsers and devices using tools like BrowserStack, Browserling, or LambdaTest.
• Testing All Website Forms
• Optimize the Database
  • Use plugins like WP-Optimize for efficient database management or manually.

• Catch and Fix Broken Links
  • Check for broken links using plugins like Broken Link Checker.

• Increase PHP Memory

There are many different methods to increase your PHP memory allocation. We should do this if it’s required while doing the maintenance work.

• Increasing Memory Limit via PHP.ini file
  
• Alternative to editing PHP.ini through wp-config.php
  
• Changing memory Limit via wp-config.php
  
• Changing memory Limit via .htaccess file
  
• Optimize Images
  • We can use the stand plugin to optimize image optimization
    • Meow Plugin

Plugins

• Manage and update installed plugins for enhanced functionality.

Prior Review (NTD with QA)

• Need to confirm with QA for the tool.

Automation Tools

• Utilize automation tools for streamlined maintenance processes.

Cache Standards

• It Should be disabled while we are working on staging/local environment.
  

Technical/Other SEO Report with Tools

• We need to generate a report with the help of the SEO team, that can be send to client for additional hours approval towards the technical SEO issue fixes.

Error Logs Review

• If the errors are within a normal range, we can resolve them at no additional cost. However, if there are significant error logs, we will need to charge the client for the extra work.

PHP Version

• Ensure compatibility and security by using the latest PHP version.

Cookies

• Review and manage website cookies for compliance and user privacy.
• We can give suggestions to client to add the checkbox for the data storage and etc.

Delete Spam Comments

• Manage comment settings and utilize plugins like Akismet to prevent spam.
• Navigate to your Dashboard > Settings > Discussion > Other comment settings.
• Additionally, in the comment moderation section, you can also tell WordPress not to publish any comments with links in them.
• You might also want to consider using the Akismet plugin to set up more elaborate anti-spam defenses.
• Remove the unwanted comments via either using the standard plugin or manually.

WordPress Maintenance